About

I'm Mingwei. I bridge the gap between big ideas and strict deadlines.

For over five years, I've been the person teams trust to handle their hardest, most tangled projects. Not because I have the fanciest framework, but because I earn their trust quickly and use it to keep everyone from product and engineering, to design, and leadership, moving in the same direction.

Portrait of Mingwei Ma

My road to project management began back when high school group projects needed someone to build the color-coded schedule, empower each team member to contribute their part, and clear the path to deliver A+ work. Since then, I've spent over five years working my way up — from coordinating boutique brand and design projects to managing complex custom web builds at fast-paced agencies and startups.

I quickly found that my favorite part of the work isn't the Gantt chart; it's the people and the cross-functional collaboration. Getting a skeptical engineer and an anxious client to align, spotting the quiet bottleneck before it breaks a timeline, and translating ambiguous client feedback into clear actionable items for a design team.

I believe most project problems are trust and communication problems wearing schedule as a disguise. My approach leads with human connection, creating the baseline trust required for strict operational rigor to actually be effective.

Lately, I've been deepening my technical and AI fluency by getting hands-on with tools like Claude Design and Claude Code to build things from scratch (including this website!). I don't want to just theorize about emerging tech; I want to speak my engineers' language, understand delivery friction firsthand, and actively find practical ways to leverage AI to make workflows faster and smarter for the whole team.

What I bring

The strengths behind the schedule.

01Trust, built fast

I create the conditions for cross-functional teams and clients to be honest with each other — the real prerequisite for any project to move.

02Autonomy, not just administration

When things get tangled, I don't just log a ticket and wait. I investigate the root cause, map out potential solutions for the team, and bring a clear recommendation to leadership. Once resolved, I codify the solution into our workflows so we don't have to solve the same problem twice.

03Calm under pressure

The messier the moment, the steadier I get. Creative projects are inherently chaotic, but I stay grounded so teams have the confidence they need to focus on the work and get it over the line. I truly believe there are no obstacles that can't be overcome with clear leadership and teamwork.

Credentials
PMP · In progress (Q3)5+ years leading delivery$2.6M+ Portfolio ValueHands-on AI FluencyWebby-nominated workTrained in Executive Communications
The path here

Where I've done the work.

Oct 2025 – May 2026
Product Manager · SUBSCRIBE
Fintech SaaS

Architected a standardized Asana workspace from the ground up — drove 100% adoption across 10 teams and cleared a 4-year-old backlog in weeks.

Nov 2024 – Oct 2025
Senior Digital Project Manager · Wide Eye
Creative agency

Led $2.6M+ of custom brand and web work across 10+ clients, running resourcing for blended teams and lifting efficiency 20%.

Nov 2023 – Nov 2024
Senior Digital Project Manager · Studio Simpatico
Creative agency

Managed 7+ web builds and 20 retainer clients, and led the change from Basecamp to Linear to raise team velocity.

Jan 2022 – Nov 2023
Project Manager · Studio Simpatico
Creative agency

Supported 25+ retainer clients across DTC, wellness, fintech, and non-profit sectors, and converted 7+ project clients into long-term retainers.

Sep 2021 – Jan 2022
Project Manager · Vaudeville Ventures
Marketing agency

Ran project plans, budget trackers, and resource-capacity planning for in-house and freelance teams, keeping marketing deliverables on schedule.

Feb 2021 – Sep 2021
Junior Strategist · Vaudeville Ventures
Marketing agency

Coordinated scheduling and reporting across multiple accounts, and helped shape brand strategy that supported market entry for two healthcare and tech clients.

Toolkit

The skills behind the delivery.

Program & project management
  • Intake process design
  • Roadmap & backlog prioritization
  • Risk escalation (P0–P4)
  • KPI & status reporting
  • Resource & capacity planning
  • Change management
  • Budget management
  • Agile methodologies
Tools
AsanaJiraLinearNotionAirtableConfluenceExcel / MS Office
Stakeholder & creative ops
  • Discovery workshops
  • Requirements gathering
  • Executive communication
  • Client onboarding
  • Cross-functional collaboration
  • Creative operations
Documentation
Functional specsAcceptance criteriaOperational systemsProcess documentationSOW writing
B.S., International Trade & Marketing
Fashion Institute of Technology (SUNY) · Dec 2019

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