About

I'm Mingwei. I bridge the gap between big ideas and strict deadlines.

For over five years, I've been the person teams trust to handle their hardest, most tangled projects. Not because I have the fanciest framework, but because I earn their trust quickly and use it to keep everyone from product and engineering, to design, and leadership, moving in the same direction.

Portrait of Mingwei Ma

My road to project management began back when high school group projects needed someone to build the color-coded schedule, empower each team member to contribute their part, and clear the path to deliver A+ work. Since then, I've spent over five years working my way up — from coordinating boutique brand and design projects to managing complex custom web builds at fast-paced agencies and startups.

I quickly found that my favorite part of the work isn't the Gantt chart; it's the people and the cross-functional collaboration. Getting a skeptical engineer and an anxious client to align, spotting the quiet bottleneck before it breaks a timeline, and translating ambiguous client feedback into clear actionable items for a design team.

I believe most project problems are trust and communication problems wearing schedule as a disguise. My approach leads with human connection, creating the baseline trust required for strict operational rigor to actually be effective. And when something gets tangled, I don't just log a ticket and wait — I dig into the root cause, bring the team a clear recommendation, and codify the fix into our workflows so we don't solve the same problem twice.

Lately, I've been deepening my technical and AI fluency by getting hands-on with tools like Claude Design and Claude Code to build things from scratch (including this website!). I don't want to just theorize about emerging tech; I want to speak my engineers' language, understand delivery friction firsthand, and actively find practical ways to leverage AI to make workflows faster and smarter for the whole team.

How I work

Trust first, then throughput.

Every engagement is really one thing: getting a project from where it is to where it needs to land.

POINT Aday onePOINT Bdelivered, on time & in budget
Listen & map

I meet the people and the project where they are before I touch the plan, learning the goals, the constraints, and where trust needs to be built.

Create & execute the plan

A plan the team helped shape and actually believes in with clear owners, honest dates, visible risks & mitigations.

Unblock daily

I chase down answers and clear the path, protecting my team's time so they can do what they do best.

Land & learn

Ship it, close it cleanly, leaving the team with practices that outlast the project and leaving the client excited to start a new engagement.

Credentials
PMP Certified5+ years leading delivery$2.6M+ Portfolio ValueHands-on AI FluencyWebby-nominated workTrained in Executive Communications
The path here

Where I've done the work.

Oct 2025 – Apr 2026
Product Manager · SUBSCRIBE
Fintech SaaS

Architected a standardized Asana workspace from the ground up — drove 100% adoption across 10 teams and cleared a 4-year-old backlog in weeks.

Nov 2024 – Oct 2025
Senior Digital Project Manager · Wide Eye
Creative agency

Led $2.6M+ of custom brand and web work across 10+ clients, running resourcing for blended teams and lifting efficiency 20%.

Nov 2023 – Nov 2024
Senior Digital Project Manager · Studio Simpatico
Creative agency

Managed 7+ web builds and 20 retainer clients, and led the change from Basecamp to Linear to raise team velocity.

Jan 2022 – Nov 2023
Project Manager · Studio Simpatico
Creative agency

Supported 25+ retainer clients across DTC, wellness, fintech, and non-profit sectors, and converted 7+ project clients into long-term retainers.

Sep 2021 – Jan 2022
Project Manager · Vaudeville Ventures
Marketing agency

Ran project plans, budget trackers, and resource-capacity planning for in-house and freelance teams, keeping marketing deliverables on schedule.

Feb 2021 – Sep 2021
Junior Strategist · Vaudeville Ventures
Marketing agency

Coordinated scheduling and reporting across multiple accounts, and helped shape brand strategy that supported market entry for two healthcare and tech clients.

Toolkit

The skills behind the delivery.

Program & project management
  • Intake process design
  • Roadmap & backlog prioritization
  • Risk escalation (P0–P4)
  • KPI & status reporting
  • Resource & capacity planning
  • Change management
  • Budget management
  • Agile methodologies
Tools
AsanaJiraLinearNotionAirtableConfluenceExcel / MS Office
Stakeholder & creative ops
  • Discovery workshops
  • Requirements gathering
  • Executive communication
  • Client onboarding
  • Cross-functional collaboration
  • Creative operations
Documentation
Functional specsAcceptance criteriaOperational systemsProcess documentationSOW writing
B.S., International Trade & Marketing
Fashion Institute of Technology (SUNY) · Dec 2019
Let's talk

Think we might be a fit?

I'd love to hear about the team and the work. Send a note, or take my résumé with you.